Employee ID card features
Employee IDs

10 Features Employers Will Love When Issuing Digital ID Cards

Author Alicia
Alicia Bustamante June 25, 2019

Why Issue Digital ID Cards?

Issuing digital employee ID cards offers businesses a streamlined and efficient way to manage identification across the organization. With the help of ID123’s ID Management System (IDMS), employers can issue digital employee ID cards via email, set custom expiration dates, revoke or renew the ID cards at any time, and more! Discover the ten essential features that employers will love when issuing digital ID cards.

1. Temporary ID Cards

Employers can issue temporary mobile ID cards for contractors, guests, interns, or seasonal workers that automatically expire upon set expiration dates. When the expiration date is reached, the digital ID card is immediately deactivated, preventing its use and ensuring proper control and security. If needed, employers can seamlessly renew the ID from the cloud-based IDMS, making the renewal process simple and efficient.

2. Hologram Animation for Security Verification

Animated holograms on digital employee ID cards allow anyone to verify the authenticity of the mobile ID cards, minimizing the risk of screenshots and misuse. The animated hologram rotates on display, indicating that the card is valid. Administrators can even customize the animation to match their company’s colors, providing an extra layer of security and branding.

3. Custom Badge Designs

Using the IDMS, employers can create custom card designs to fit their business’s unique use cases and branding. The appearance of the cards can be customized by uploading logos and applying custom backgrounds and font colors in addition to adding up to 16 custom text fields. This wide range of customization enables businesses to create specific ID card templates for different departments, enhancing organization and brand consistency within the company.

4. Email Invitations for Easy Card Distribution

Employers can conveniently issue digital ID cards to employees via email to the Digital ID Card App. The IDMS tracks which employees have received their cards and installed them on their mobile devices, making distribution and follow-ups more manageable.

5. ID Photo Moderation and Management

Employers have the option to allow their team members to upload their own ID photos directly through the Employee ID App. This can be done easily using the device’s camera or by selecting an image from their existing photo library. Once a photo is submitted, it can be reviewed for approval or denial through the IDMS account. This process ensures that all submitted images meet the required standards before they are officially accepted and displayed.

6. Import Card Data via CSV File

With the ability to upload CSV files with their employees’ data, employers can automatically create and populate their ID cards with their employee’s data with ease. The IDMS also supports various automated options, including API and card data sync integrations, allowing for regular updates of card data from external systems without manual intervention.

7. Security Questions for Added Protection

To ensure only legitimate employees receive employee IDs, employers can choose from a variety of identity authentication options to ensure that only authorized individuals can install their digital ID cards. Supported authentication methods include personal security questions, uniquely generated 4-digit access codes, and single sign-on.

8. Send In-App Messages to Employees

The ability to send in-app messages directly to an employee’s Employee ID Card App is a powerful tool employers can take advantage of. Using the the in-app messaging feature employers can send personalized text alerts, clickable links, images, and videos directly to their cardholders. Check out some of the top ways to use in-app messages.

9. Instant Deactivation of Digital Employee IDs

If ever an employee’s access to their digital ID needs to be revoked, employers can instantly deactivate the digital ID card from the IDMS. Once deactivated, access to the card is temporarily removed until reactivation, offering flexibility and control. Since the IDMS is accessible from any web browser, employees have complete control over their ID cards at any time and from anywhere in the world.

10. Custom ID Badge Printing

In some instances, digital ID cards may not suit all employees. In such cases, the IDMS provides employers the flexibility to create and print physical ID cards from the same system. Cards can be customized with custom background images and design layouts and printed directly from your web browser.

Looking to the Future: Enhancing Security and Efficiency with Digital Employee ID Cards

Digital employee ID cards, powered by a sophisticated ID Management System, offer a comprehensive solution for modern businesses. With features like temporary IDs, custom badge designs, instant deactivation, and secure authentication methods, employers can streamline their identification processes while maintaining control and flexibility. These ten innovative features not only enhance security but also simplify ID issuance and management, making digital ID cards an invaluable tool for today’s dynamic workplaces.