Step 1

1. Login to your ID123 ID Management System (IDMS) account.
2. From the left-hand navigation menu click on ‘Digital Templates’.
3. Under the ‘More’ column, click on three dots next to the template you want to edit.
4. Select ‘Edit Template’

Step 2

1. Navigate to the ‘Fields’ tab.
2. After designing the front and additional page of the ID card template you can see media.
3. Select the ‘Media’ option.

Step 3

The Media Source determines how the media files are applied to the ID cards. For the same media files on all ID cards, select ‘Card Template’ and upload your files below. For unique media on specific ID cards, select ‘Card Data’ and upload your files individually from your Card Record Dashboard. Select one of the following options based on how you want the media files to be used:

Card Template

Use Card Template when the same media files should be displayed on all ID cards generated from the template. You can upload up to 6 media files.

1. Media File Name – The name assigned to the uploaded media file.
2. Alternative Text– A description used by device accessibility features (such as screen readers) to help users understand the media content.
3. Display Text – The text displayed when the media file is opened or expanded within the digital ID card app.

OR

Media Expiration Date

You can enable Media Expiration Date to control how long the media remains visible on digital ID cards. Set an expiration date and define an expiration period. Once the media expires, you can choose to automatically hide it from the digital ID card.

Step 4

1. Navigate to Card Records and open the ID card template to which you would like to add a media file.
2. Click View Record to access the Card Record Dashboard.