How to Enable the Share ID Card PDF Proof Feature in the IDMS

The ‘PDF Proof’ Feature enables cardholders to generate a shareable PDF version of their digital ID card directly from the ID123 App; useful for discounts, enrollment or employment verification, membership checks, and any portal that asks to upload a copy of ID.

The feature is opt-in and configurable per card template. Administrators can turn it on for templates where it makes sense: for example, a student ID template, while leaving other templates unchanged. This is all managed from the ‘Design Templates’ tab within IDMS.

• Log in to the ID Management System (IDMS).
• Go to the ‘ID Cards’ tab and select ‘Design Templates’ on the left hand navigation.

• Select the card template you want to enable the feature (for example, your student ID template).
• Select ‘More,’ followed by ‘Edit Template’ at the top of the drop-down menu.

• Open the ‘General’ tab within the template.

• Toggle on the ‘PDF Proof’ setting.

• Save your changes.

Repeat these steps for any other card template where the feature is needed. Templates you don’t update are left unchanged.

• Cardholders on the updated template will see a ‘PDF Proof’ (or ‘Share’) option appear on their digital ID card in the ID123 App.
• From there, they can generate a shareable PDF any time they need one, see ‘How to Generate and Share a PDF Proof of Your Digital ID Card’ for the cardholder-facing steps.

• Enabling does not change how the digital ID card itself behaves.
• Card data stays exactly as protected as it was, including existing screenshot and screen-recording safeguards, and the card data in the verifiable credential remains tamperproof.
• The ‘PDF Proof’ Feature simply gives cardholders a sanctioned, controlled way to produce a shareable version of their ID when a situation calls for it.

• To disable the Feature for a template, follow the same steps listed previously.

Contact ID123 support if you have questions about rolling this out across your templates.